Every rebate and pricing term, defined properly

Also: Rebate accrual · Provision

The liability or receivable recognised as a rebate is being earned, before it is actually settled.

A staging step where computed accruals are examined and approved before they post to the ledger.

A formal change to an executed agreement, creating a new version with its own effective date.

A defined sequence of approvals an object must pass before it takes effect.

Also: Billback · Claim-back · Recovery claim

A claim raised against a supplier to recover the difference between standard cost and an authorised lower price, after the qualifying sale has happened.

Also: Co-op · Purchasing co-operative · Member group

A collective that negotiates supplier terms on behalf of its members and distributes the resulting rebates back, based on the purchase data members report.

Also: Inventory in the channel · Distributor stock

Product you have sold and recognised revenue on that is still sitting in a partner’s warehouse, unsold to an end customer.

Also: Wholesaler chargeback · Contract chargeback

A wholesaler’s claim to a manufacturer for the difference between the price the wholesaler paid and the contract price at which they sold to an eligible customer.

A formal request for money owed under an agreement — raised by you against a supplier, or submitted to you by a partner or customer.

A programme in which a supplier reimburses part of a partner’s advertising spend, usually accrued as a percentage of purchases and claimed with evidence.

The divergence between the terms actually signed and the terms the systems are operating on.

Managing a commercial agreement from drafting through negotiation, execution, amendment, renewal and expiry.

Also: Identifier mapping · Entity resolution · Xref

Resolving a partner’s identifiers — product, customer, entity — to your own master records so transactions can be matched.

Also: Sell-side rebate · Trade rebate · Contractor rebate

A rebate you fund and pay to your own customers based on what they buy from you.

Also: Short pay · Chargeback deduction

A customer paying less than the invoiced amount, netting off a claimed rebate, shortage, allowance or dispute.

Also: Design win registration · Opportunity registration · Deal registration

A distributor registers an engineering or sales opportunity to claim protected pricing on business they developed.

Also: Deviation · Deviated price

A manufacturer-authorised cost below a distributor’s standard cost, granted for sales to a specific operator, chain or account.

The accumulation of multiple independently-approved concessions on the same transaction, producing a combined reduction nobody authorised.

Legally binding electronic execution of an agreement, with the signing order, identity and timestamp recorded.

Also: EDI · Chargeback EDI

The standard electronic transaction sets used for chargeback claims (844), contract price authorisations (845) and product-transfer or sell-through reporting (867).

A manufacturer subsidy covering the interest a dealer pays to finance inventory, typically for a defined free-floor period.

Proving that the incentive subledger — accruals, claims, settlements and adjustments — agrees with the general ledger.

AI assistants and agents that operate inside defined policy, scoped to the user’s permissions, with guardrails and a full audit trail.

An organisation that negotiates contract pricing on behalf of member providers and collects an administrative fee on the contracted sales that result.

The full reconciliation from gross revenue to net revenue, accounting for every rebate, chargeback, allowance and credit.

A rebate paid on the increase in volume over a prior-period baseline, rather than on total volume.

Also: Indexed pricing · Formula pricing

Price tied to a published commodity or input benchmark, adjusted on a stated cadence with a contractual lag.

Also: Fixed rebate · Marketing allowance

A fixed payment agreed for a period or a commitment, not calculated per transaction.

The minimum acceptable margin for a transaction, below which approval must escalate.

The authoritative records for customers, products, vendors and organisational entities that every transaction refers to.

Also: Market development fund · Co-op funds · Trade promotion funds

Money a supplier provides to a channel partner to fund marketing or promotional activity, drawn down against approved plans and evidence.

Price or cost after all rebates and allowances — on the sell side, what you keep; on the buy side, what you truly paid.

A price reduction settled separately from the invoice — by rebate, claim or credit — rather than shown on it.

Money you owe outward under an incentive programme — the payable counterpart to recovery.

Also: Month-end close · Locked period

The point at which an accounting period is locked and no further postings may change it.

Also: Net-net price · Realised price

What you actually keep from a transaction after every on-invoice and off-invoice reduction.

Also: Point of sale data · Sell-through · 867 data · Resale reporting

A channel partner’s report of what they actually sold to end customers, as distinct from what they bought from you.

The gradual decline of realised price over time through accumulated concessions, without any deliberate decision to lower the price.

Setting price by segment, product and deal characteristics using evidence about what the market actually pays, rather than by cost-plus or by precedent.

A credit owed to a channel partner on their existing inventory when the manufacturer reduces the price of that product.

Reconciling the three prices that exist for one transaction — invoice price, contract price and net-net pocket price — into a single agreed number.

The step-by-step decomposition from list price down to pocket price, naming every reduction along the way.

Also: POP · Evidence of performance

The evidence that a funded promotional activity actually took place, required before the funding can be legitimately claimed or retained.

A payment made after a qualifying transaction, returning part of the price based on volume, growth, mix or behaviour agreed in advance.

The collection of money owed to you — the receivable side of an incentive programme, from claim through to settled cash.

Also: Track changes · Markup

Proposed changes to a contract shown inline with attribution, so each party can see exactly what the other altered.

Also: Retro rebate · Look-back rebate

A rebate where crossing a threshold applies the higher rate to all qualifying volume from the start of the period, not just the volume above the threshold.

Also: Margin leakage · Revenue leak

Money that was earned but never collected, or paid out when it was not owed, through failures of process and data rather than of commercial judgement.

Also: SoD

Ensuring the person who calculates or adjusts an amount is not the person who approves and settles it.

Also: Ship and debit · Debit authorisation · SPA claim · Claimback

An arrangement where a manufacturer authorises a distributor to sell a product below the distributor’s standard cost to a named end customer, and the distributor bills back the difference.

Also: Special pricing agreement · Special price authorisation · Deviation

A supplier’s written authorisation to sell specific products to a specific customer or project below the buyer’s standard cost, with the difference recovered by claim.

Also: Stock rotation rights · Return allowance

A distributor’s contractual right to return a capped share of slow-moving inventory, usually quarterly and expressed as a percentage of purchases.

A commitment where the customer must purchase a minimum volume or compensate for the shortfall.

Also: Threshold rebate · Stepped rebate

A rebate whose rate increases as cumulative volume crosses defined thresholds.

Also: TPM · Vendor-funded promotion

Planning, funding, executing and settling promotional events funded by suppliers, from budget allocation through to the claim.

The adjustment booked when a rebate settles at a different amount from what was accrued.

Also: Metered billing · Consumption billing

Pricing and invoicing from measured consumption rather than a fixed periodic fee.

Also: Supplier rebate · Buy-side rebate · Purchase rebate

A rebate you earn from a supplier based on what you purchase from them.

A rebate earned on absolute purchase or sales volume over a defined period.

Abandoning a claim or deduction balance because pursuing it costs more than it is worth.